Vehicle Use

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SOUTHERN ILLINOIS UNIVERSITY CARBONDALE

TRAVEL SERVICE RATE STRUCTURE          (Rev. 03/19/2019)

FLEET VEHICLES DAILY RENTAL RATES DO NOT INCLUDE FUEL.

Rental rates are based on Daily Rate OR Mileage Charge, whichever is greater.

TYPE OF VEHICLE DAILY RATE PER-MILEAGE CHARGE
Compact-Sedan $13.40 $0.32
Mid-Size Sedan $16.40 $0.39
Hybrid Compact Sedan $19.57 $0.47
Hybrid Mid-Size Sedan $18.60 $0.45
Hybrid Small SUV $18.63 $0.45
Hybrid Mid-Size SUV $23.47 $0.56
1/2 Ton 4x4 Pickup $14.77 $0.35
3/4 Ton Pickup $18.63 $0.45
3/4 Ton 4x4 Pickup $20.67 $0.50
7 Passenger Van $15.90 $0.38
8 Passenger Ext-Van $15.13 $0.36
1/2 Ton Hauling Van $12.73 $0.31
3/4 Ton Hauling Van $15.90 $0.38
     
     

OUTSIDE CONTRACTED RENTALS MAY BE USED WHEN VEHICLE NEEDS CANNOT BE MET BY TRAVEL SERVICE.  TRAVEL SERVICE WILL CONTACT DEPARTMENTS WHEN THIS OCCURS.  TRAVEL SERVICE WILL PROVIDE THE MOST ECONOMICAL MEANS OF TRANSPORTATION FOR ANY REQUEST SUBMITTED.

OTHER CHARGES:

Late Return Charge (more than two hours late):  $13.00

Late Pickup Charge (notification less than 2 hours of requested pick up):  $13.00

Cancellation Charge (anything less than 24 hours):  $13.00

Cancellation - Outside Vendor (anything less than 24 hours):  $50.00

Southern Illinois Airport:            Delivery        $13.00

                                                Pickup           $13.00

Williamson County Airport:        Delivery        $26.00

                                                Pickup           $26.00

OUTSIDE VENDOR RENTAL RATES DO NOT INCLUDE FUEL (Rev. 07/01/2017)

VEHICLE PER DAY INSURANCE PER MONTH VENDOR FEE
COMPACT SEDAN $32.00 $6.00 PER DAY $768.00 $13.00
MID SIZE SEDAN $34.00 $6.00 PER DAY $816.00 $13.00
FULL SIZE SEDAN $34.00 $6.00 PER DAY $816.00 $13.00
7 PASSENGER VAN $54.00 $6.00 PER DAY 1,296.00 $13.00
CARGO/HAULING VAN $45.00 $6.00 PER DAY $1,080.00 $13.00
SMALL SUV (5 PSG) $54.00 $6.00 PER DAY $1,296.00 $13.00
MIDSIZE SUV (5 PSG) $54.00 $6.00 PER DAY $1,296.00 $13.00
FULL SIZE SUV (8 PSG) $82.00 $6.00 PER DAY $1,968.00 $13.00
 
PICKUP TRUCK 2WD $54.00 $6.00 PER DAY $1,296.00 $13.00
 

Must be Faculty, Staff or Student Employee and 21 years of age or older under a corporate contract to drive an Enterprise Vehicle.  If a non-university employee is driving, collision and comprehensive coverage will be denied.  Personal Insurance will always be the primary.

Rates for all vehicle classes include unlimited free miles per day and per week, and 3,000 free miles per month, as applicable.  Any additional miles will be charged at the rate of $0.25 per mile.

Reservations - 24 hour advance notice

Cancellations - 24 hour notice ($50.00 Late Cancellation Fee Applies)

Vehicle rental accommodations TO & FROM St. Louis Lambert National Airport:

•No Surcharges, Airport Fees and/or Taxes.

•Vehicles should be refueled prior to drop off.  Enterprise fuel rate will be charged to the Department returning vehicle not refueled

BUS RENTAL & DRIVER RATES:

VEHICLE TYPE RATE - (whichever is higher)
VIP SEDAN Minimum $65.00 or $0.65/mile
10 PASSENGER (with handicap lift) Minimum $55.00 or $0.67/mile
14 PASSENGER Minimum $55.00 or $0.67/mile
21 PASSENGER Minimum $65.00 or $0.89/mile
23 PASSENGER Minimum $85.00 or $1.29/mile
30 PASSENGER Minimum $100.00 or $1.67/mile
TOUR TRAIN $40.00

Driver Rate $27.00/HR

Over time will be charged at 1.5 hours after 8 hours.

ACTIVITY BUS TRAINING CHARGES:  $150.00

MONTHLY RENTALS:              SHORT TERM      AND           LONG TERM

TYPE OF VEHICLE SHORT TERM
(30-365 days)
LONG TERM
(Over 365 days)
Compact-Sedan $402.00 $324.00
Mid-Size Sedan $492.00 $397.00
Hybrid Compact Sedan     $587.00    $473.00
Hybrid Mid-Size Sedan $558.00 $450.00
Hybrid Small SUV $559.00 $451.00
Hybrid Mid-Size SUV $704.00 $568.00
1/2 Ton Pickup $346.00 $279.00
1/2 Ton 4x4 Pickup $443.00 $357.00
3/4 Ton Pickup $559.00 $451.00
3/4 Ton 4x4 Pickup $620.00 $500.00
7 Passenger Van $477.00 $385.00
8 Passenger Ext-Van $454.00 $366.00
1/2 Ton Hauling Van $382.00 $308.00
3/4 Ton Hauling Van $477.00 $385.00

MONTHLY MILEAGE REPORTS:

Reports are sent to the vehicle contact/Fiscal Officer each month. These reports will provide your department with maintenance information.  These reports must be completed and returned to Travel Service each month if not Vehicle use could be revoked.

INSURANCE:  Above rates for university vehicles include insurance. Departments are responsible for the $1,000.00 deductible per accident.  Accidents and or damage must be reported to Travel Service within (48) hours; 618-453-3357.  Departments could be liable for all repairs if an accident is not reported properly and in a timely manner.

EXCESSIVE MILEAGE:  Mileage over 1250 miles per month will be charged at the rate of $0.10 per mile.

MAINTENANCE:  Labor for routine maintenance is included.  Fuel, oil, and washes are the responsibility of the department.

CAR WASH RATES & SERVICES:

VEHICLE TYPE WASH ONLY WASH & DETAIL WASH, WAX & DETAIL
CARS/SEDANS $6.00 $21.00 $42.00
 
VANS $8.00 $31.00 $52.00
 
TRUCKS $8.00 $31.00 $52.00
 
BUSES $25.00 $31.00 $72.00
 

MISCELLANEOUS TRAVEL SERVICE CHARGES:

Processing fee for Title & License on Departmental Purchased Vehicles:  $30.00

Pick-up charge to departments on maintenance/warranty/recall work:  $7.50

Delivery charge to departments on maintenance/warranty/recall work:  $7.50

Hydraulic Hose Fabrication:  $10.00

Replacement/Additional Fuel Chip:  $5.00 each

Vehicle Keys (no program keys):  $5.00 each

Programming of Vehicle Keys:  $5.00 each (Varies per Dealer)

Replacement/Additional Program Key:  $175.00 (Varies per Dealer /Vendor)

Tire Disposal:  $3.00 each

Waste Oil Disposal:  $3.50 per gallon

Drive Safe!